Global medical conference and delegate management.

// Global medical client

The brief

To event manage a week-long conference for a global medical client, managing 200 delegates from around the world, 2 hotels, 3 evening venues, over 50 airport transfers and over 30 subcontractors.

A large screen with 'Orchard' on it

Insight

The main conference comprised of 23 sessions with 8 keynote speakers, a CSR event, informal barbecue and a formal dinner with spectacular views over London.

Solution

We worked closely with the client to define the scope and objectives of the event thereby allowing us to provide a close fit service.

From the very outset, we project managed the event, providing all event services to ensure that the event ran smoothly - from venue finding to AV management, to greeting delegates on arrival, and delegate management through to the final day. Our chosen venue Kings Place provided the perfect setting for the informal barbecue and CSR event, whilst London's highest public garden, the spectacular Sky Garden, provided the wow factor.

Earlier on in the week, we had also provided a Red London Bus trip to Sketch, where we had arranged for theirsenior management team to enjoy an enchanted culinary experience.

As well as organising all of the venues and transportation, our team also devised and delivered the main plenary set up comprising of a 40ft wide daylight projection screen with fully interactive voting and playback systems. Our aim was to break down the traditional barriers within a conference, and we achieved this by designing a 180 degree curved seating arrangement with luxurious 2 and 3 seater sofas, allowing delegates to mingle and interact easily.

Waiters serve champagne